Office Coordinator ( Construction Industry )

Job Description

We are seeking an experienced and organized Office Coordinator to join our dynamic construction team. The role involves managing administrative tasks, maintaining documentation, ensuring compliance, and coordinating with vendors to streamline operations.

Key Responsibilities:

Documentation Management:

• Organize and maintain office files, project records, and documentation.
• Ensure timely and accurate preparation of reports and correspondence.

Compliance Oversight:

• Monitor regulatory compliance and ensure adherence to company policies.
• Assist with permits, certifications, and other legal documentation.

Vendor Coordination:

• Communicate and coordinate with vendors and contractors for timely delivery of materials and services.
• Negotiate and maintain vendor relationships.

Administrative Support:

• Manage day-to-day office operations to ensure smooth workflow.
• Coordinate meetings, schedules, and follow-ups for the construction team.

Team Collaboration:

• Act as a liaison between office staff and project teams to facilitate seamless communication.
• Provide support to the management team as required.Requirements:
• Experience: 2-4 years in office administration, preferably in the construction industry.
• Skills: Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Problem-solving mindset and attention to detail.
• Other: Must own a vehicle for local travel as needed.